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Property inspection software for move-in and move-out inspections

Letting is property inspection software for US property managers and landlords. Run move-in, periodic and move-out inspections on a phone, room by room, with photos and condition notes. Each one produces a signed PDF report, and the move-out comparison puts the start and end of a lease side by side, so security deposit deductions rest on dated evidence rather than memory.

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Move-out, House, 9 Birch CtSep 12
Kitchen
Same as move-in
3 photos Good
Living room
Scuff on the wall by the door
4 photos Fair
Bedroom 1
Same as move-in
2 photos Good
Bathroom
Caulk around the tub
3 photos Fair
Compared with move-in, Sep 3, 2025Signed PDF

Move-in, periodic and move-out templates

Every inspection starts from a template, so each property is checked the same way no matter who carries it out. Use the move-in template at the start of a lease, the periodic template during it and the move-out template at the end. On the Portfolio plan you can build custom inspection templates for your own property types and house style.

  • Move-in, periodic and move-out templates included
  • Same checklist for every inspector
  • Custom inspection templates on Portfolio

Move-in and move-out inspection reports for US rentals

Most US states require a landlord who keeps part of a security deposit to send the tenant an itemized list of deductions within a set deadline, often 14 to 30 days after move-out depending on the state. Letting gives you the record that list rests on: the move-in inspection lists each room, its fixtures, appliances and finishes, their condition and photos, and the tenant signs the report. The move-out inspection then compares against it item by item.

  • Room by room move-in condition report with appliances and finishes
  • Condition notes and dated photos on every item
  • Signed move-in and move-out reports as PDF
September rent roll5 units
UnitDueReceivedStatus
Apt 2, 14 Carlton Ave$1,150$1,150Paid
Apt 4, 14 Carlton Ave$1,095$1,095Paid
Apt 5, 14 Carlton Ave$1,050$600Partial
Unit 12, 48 Mill St$980$0Late
Unit 15, 48 Mill St$990$990Unmatched

Room by room, with photos and notes

Walk the property with your phone. For each room, tick the checklist, write a condition note and take photos, which are stored against the room and the item with the date of the inspection. If you spot a repair, raise it straight into property maintenance software so it reaches a contractor.

  • Checklist per room, filled in on a phone
  • Dated photos attached to each item
  • Repairs raised from the inspection

A signed PDF report, filed on the unit

When the inspection is finished, Letting produces a PDF report with every room, note and photo, and collects signatures. The report is filed on the unit and the lease, so anyone on your team can find it years later, and a copy can go to the tenant and the owner.

  • Signed PDF report per inspection
  • Filed on unit and lease, easy to find later
  • Copy for tenant and owner
Portfolio3 properties, 7 units
  • Carlton HoldingsOwner
    • 14 Carlton Ave2 units
      • Apt 2 J. MarshLeased
      • Apt 5 A. NovakLeased
    • 9 Birch Ct1 unit
      • House L. FraserNotice given
  • Elm St PartnersOwner
    • 220 Elm St4 units
      • Apt 1A D. KimLeased
      • Apt 2A Vacant

Side by side move-out comparison for deposit decisions

At the end of a lease, Letting puts the move-in and move-out records next to each other, room by room and photo by photo. Changes in condition are easy to see, and your deposit deduction is backed by two dated reports signed at each end. That is the evidence a security deposit dispute or a small claims case turns on.

  • Move-in and move-out side by side
  • Condition changes shown per item
  • Evidence for deposit deductions
LeasesReminders 60 days before
UnitRentDue dayEndsAlert
Apt 2, 14 Carlton Ave$1,1501stOct 31Ends in 38 days
House, 9 Birch Ct$1,4001stFeb 28Rent increase
Unit 12, 48 Mill St$9805thJun 30Renewed
Apt A, 3 Station St$8751stSep 15Notice given

Periodic inspections on a schedule

On the Agency plan and above, periodic inspections are scheduled for each unit, with reminders to the team member responsible. You stop relying on a calendar note to remember a mid-lease visit.

See the rest of the month in action

The homepage demo shows month end on a demo portfolio: rent matched, late rent aged and owner statements produced. No account needed.

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Inspections on every plan

Move-in and move-out inspections are included from the Landlord plan, from $59 per month for up to 25 units. Periodic scheduling and move-out comparison start on Agency. Compare plans on property management software pricing.

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FAQ

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Yes. Letting works in the phone browser, so you fill in the checklist, write notes and take photos in the property, and the report is ready when you finish.

A move-in inspection report should record every room, its fixtures, appliances and finishes, their condition, and dated photos, signed by the landlord and the tenant. Letting builds this from a template on your phone and files the signed PDF on the unit and the lease.

The report gives you dated photos and condition notes from both ends of the lease, signed and side by side. Security deposit rules and deadlines vary by state, so check your state's law and keep the report with your itemized deduction list.

Yes. The Portfolio plan adds custom inspection templates, so your checklist matches your property types and your house style.

Keep every inspection on record

Run your next move-in on a phone and file a signed report in minutes.