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Tenant management software with every lease, ledger and repair on one screen

Letting is tenant management software for US property managers and landlords. Each tenant has a profile with contacts, documents and notes, linked to their unit, lease, rent ledger, repairs and inspections. When a tenant calls, anyone on your team opens one screen and sees the full tenant history, instead of searching inboxes, folders and spreadsheets.

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Portfolio3 properties, 7 units
  • Carlton HoldingsOwner
    • 14 Carlton Ave2 units
      • Apt 2 J. MarshLeased
      • Apt 5 A. NovakLeased
    • 9 Birch Ct1 unit
      • House L. FraserNotice given
  • Elm St PartnersOwner
    • 220 Elm St4 units
      • Apt 1A D. KimLeased
      • Apt 2A Vacant

Tenant profiles with contacts, documents and notes

Every tenant record holds names, email addresses, phone numbers and emergency contacts, plus documents such as the rental application, screening results and the signed lease. Dated notes record calls, visits and agreements, so the next person on your team knows what was said.

  • Contacts and emergency contacts per tenant
  • Documents stored on the tenant and the unit
  • Dated notes visible to your team
LeasesReminders 60 days before
UnitRentDue dayEndsAlert
Apt 2, 14 Carlton Ave$1,1501stOct 31Ends in 38 days
House, 9 Birch Ct$1,4001stFeb 28Rent increase
Unit 12, 48 Mill St$9805thJun 30Renewed
Apt A, 3 Station St$8751stSep 15Notice given

Sorted by portfolio, property and unit

Tenants sit inside a clear tree: portfolio, property, unit. An apartment building, a row of townhouses and a single family home all follow the same structure, and each property is linked to its owner. Import the tree and your tenants from a CSV file, or type them in.

  • Portfolio, property and unit tree
  • Owners linked to their properties
  • CSV import or manual entry

Rent ledger on every tenant

Each tenant has a ledger showing rent due, payments matched from your bank export, partial payments and past-due balances. Reminders and late fees appear on the same ledger with dates. Read more in rent collection software.

  • Rent due and payments received per month
  • Past-due rent aged 1 to 30, 31 to 60 and 60+ days
  • Reminders and late fees logged with dates
September rent roll5 units
UnitDueReceivedStatus
Apt 2, 14 Carlton Ave$1,150$1,150Paid
Apt 4, 14 Carlton Ave$1,095$1,095Paid
Apt 5, 14 Carlton Ave$1,050$600Partial
Unit 12, 48 Mill St$980$0Late
Unit 15, 48 Mill St$990$990Unmatched

Repairs, inspections and lease history in one place

Open a tenant and see every repair they reported, with photos and status, every inspection report from move-in onwards and every lease and rent change. When a lease ends, the full history stays on the unit for the next tenant and for any security deposit dispute.

  • Maintenance requests with photos and timelines
  • Signed inspection reports from move-in to move-out
  • Lease terms, renewals and rent increases
Maintenance3 open
Water heater, no hot water
Apt 5, 14 Carlton Ave High K. Byrne Plumbing
$185 to ownerAssigned
Leaking kitchen faucet
Unit 12, 48 Mill St Medium
$65 to ownerDone
Smoke detector beeping
Apt 3B, 220 Elm St Low
New
  1. Reported Sep 4
  2. Assigned Sep 4
  3. Contractor visit Sep 6

Tenants use the tenant portal and request links to report repairs with photos and reach your team, so requests arrive against the right unit. On the Agency plan and above, Letting emails tenants rent reminders on your schedule, branded with your company name.

  • Tenant portal and repair request link
  • Automated rent reminder emails on Agency and above
  • Branded tenant emails on Agency and above

The right access for each role

Roles for director, manager, accounts and maintenance decide who can see tenant documents, edit ledgers or assign repairs. The activity log records every change to a tenant record. Enterprise adds custom roles and SSO.

From move-in to move-out without loose ends

A lease has a clear start and end in Letting. At move-in you add the tenant, the lease and the security deposit, and run the move-in inspection with photos. During the lease the ledger, repairs and periodic inspections build up on the same record. At move-out the comparison with the move-in report supports your security deposit deductions, and the unit is ready for the next tenant with its history intact.

  • Move-in: tenant, lease, security deposit and inspection
  • During the lease: ledger, repairs and periodic checks
  • Move-out: comparison report and a clean handover
Move-out, House, 9 Birch CtSep 12
Kitchen
Same as move-in
3 photos Good
Living room
Scuff on the wall by the door
4 photos Fair
Bedroom 1
Same as move-in
2 photos Good
Bathroom
Caulk around the tub
3 photos Fair
Compared with move-in, Sep 3, 2025Signed PDF

See tenants and ledgers in the demo

The homepage demo runs month end on a demo portfolio with tenants, ledgers and late rent. No account needed.

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FAQ

See all questions

For a landlord with 5 to 50 units, look for tenant records tied to the lease and rent ledger, online maintenance requests and a price that does not climb with every door. Letting covers that from $59 per month for up to 25 units, with no unit minimum and no setup fee.

Yes. Export your tenant, unit and lease lists to CSV and import them into Letting, or type them in. Enterprise includes data migration. Compare the options on the AppFolio alternative and Buildium alternative pages.

Yes. Upload a CSV file with properties, units and tenants, or type them in. Enterprise includes data migration from your current system.

No. Letting tracks and reconciles rent from your bank export. Tenants keep paying the way they do now, and the portal is for repairs and contact with your team.

Yes. When a lease ends, the tenant, ledger, repairs and inspections stay on the unit's history.

Access follows roles. You decide which roles see documents and ledgers, and the activity log records every change.

Put every tenant on one screen

Import your tenants and give your team one place to look.