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Apartment building management software for small apartment owners

Letting is apartment building management software for owners and managers who run one to twenty apartment buildings, usually 12 to 500 units. Each building gets its own rent roll and repair history, each LLC its own owner statement, the whole portfolio closes the month from one bank export, and the price is flat: $29 a month billed yearly up to 25 units, $94 up to 150, $224 up to 500.

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September rent roll5 units
UnitDueReceivedStatus
Apt 2, 14 Carlton Rd$1,150$1,150Paid
Apt 4, 14 Carlton Rd$1,095$1,095Paid
Apt 5, 14 Carlton Rd$1,050$600Partial
Unit 12, 48 Mill Lane$980$0Late
Unit 15, 48 Mill Lane$990$990Unmatched

The short answer

Apartment management software for a small owner has to do four things every month: show which units paid, chase the ones that did not, track repairs per building and report income and expenses per building or per LLC. Most platforms do this and charge per unit, per online payment or both, so a 60 unit owner pays $100 to $300 a month.

Letting does it at a flat price per size band, with no fee on your residents' rent payments and no onboarding fee. It does not collect rent, screen applicants or list vacancies: residents keep paying into your bank account by ACH, Zelle or check, and Letting reads the bank export to update every ledger.

What apartment management software costs for one to six buildings

Monthly cost before screening, eSignature and payment add ons. Buildium figures are its starting prices plus one incoming ACH fee per unit ($2.35 on Essential, $1.35 on Growth), from buildium.com/pricing. DoorLoop figures come from its public pricing calculator, Yardi Breeze from yardibreeze.com/pricing ($1 per unit, $100 minimum). Rent Manager and AppFolio do not publish prices, so their figures are reported.

Software20 units, one building50 units100 units150 unitsOne time fees
Letting $29 yearly, $59 monthly $94 yearly, $189 monthly $94 yearly, $189 monthly $94 yearly, $189 monthly None
Yardi Breeze $100 $100 $100 $150 None listed, annual agreement
DoorLoop Pro $149 yearly, $189 monthly $179 yearly, $219 monthly $209 yearly, $249 monthly $249 yearly, $289 monthly Onboarding fee by portfolio size
Buildium Essential About $109 About $180 About $297 About $415 Bank account setup $99
Buildium Growth About $219 About $260 About $327 About $395 Paid onboarding package
Rent Manager Basic $200, reported $200, reported $200, reported $200, reported Implementation about 2x monthly
AppFolio Core Not sold under 50 units About $298, reported About $298, reported About $298, reported Onboarding fee on quote

Where another tool is the better buy

Yardi Breeze is cheaper than Letting on monthly billing from 26 to 150 units, at $100 to $150 against $189, if you sign its annual agreement. On yearly billing Letting is cheaper at every size in the table. Free landlord apps cost less than both, but they make money from fees your residents pay on each online rent payment, and most stop at a tenant portal without owner statements or a building level rent roll.

  • One to six buildings, residents paying by ACH, Zelle or check, an LLC per building: Letting
  • Lowest monthly bill on a signed annual agreement, payments inside the app: Yardi Breeze
  • Online rent collection, screening and vacancy listings in one login: Buildium, DoorLoop or AppFolio
  • Affordable housing compliance, HUD or tax credit reporting: Yardi Breeze Premier or Rent Manager, which Letting does not replace
Statements, SeptemberSend day: 3rd
Carlton Holdings Ltd
Net payout $2,713
Sent 3 Sep, PDF and CSVSent
E. Adebayo
Net payout $1,742
Sent 3 Sep, PDF and CSVSent
R. Whitfield
Net payout $1,566
Repairs pendingDraft

One rent roll per building, one login for all of them

An apartment portfolio is rarely one big complex. It is a 12 unit walk-up bought in 2014, a 24 unit courtyard building next to it and a 6 unit mixed use corner with a shop downstairs. Letting sets each one up as a property with its own units, leases and residents, so you can open one building and see who paid, who owes and which repairs are open, or roll every building into a single view on rent day.

  • Units, leases and resident contacts grouped under each building
  • Vacancy, move in and move out dates per unit
  • Bulk rent increases for a whole building on the renewal date
  • Every unit keeps its history from the first lease to the last inspection
Row of mid-rise apartment buildings on a US street at golden hour

An owner statement for each LLC

Most small apartment owners hold each building in its own LLC, often with a different partner group behind each one. Letting treats each LLC as an owner: rent, repairs and your management fee are split by owner, and one month end run produces a separate PDF and CSV statement for every LLC. Statements for several owners are part of the Agency plan, $94 a month billed yearly for up to 150 units. Your bookkeeper or CPA gets an income and expense export per owner for the accounting system they already use, so nobody rebuilds building P&Ls from bank statements in April.

More on property management accounting software and the fields on a statement in our owner statement template.

Rent day across every building

Export last month's transactions as CSV from your US bank, import the file and each payment matches to the right resident ledger: a double payment covering two months, roommates splitting rent, a housing authority paying part of a voucher unit. What does not match waits in a short review list. Arrears age at 1 to 30, 31 to 60 and 60+ days for each building, and reminder emails and late fee rules run on the dates you set.

Keys to a rental apartment on a hallway console by the front door

See rent roll software and rent collection software.

Work orders, contractors and inspections

Residents report a leak or a broken buzzer through a request link with photos. You set priority, assign the plumber or the handyman you already use, and follow the job to done. The cost lands on the unit and the building, so you can see what each building cost to keep running this year. Move-in and move-out inspections run room by room on a phone, with dated photos set side by side for the deposit decision.

Kitchen sink and tap in a rental apartment after a repair

More on property maintenance software and property inspection software.

Set up your buildings in an afternoon

A three building, 60 unit owner is usually live the same day, without a paid implementation. The full steps are on how it works.

  • Step 1. Add each building and import its units, leases and residents from a CSV or your current spreadsheet
  • Step 2. Add each LLC as an owner with its management fee and statement day
  • Step 3. Import one month of bank CSV and check that every payment matched
  • Step 4. Invite your property manager, bookkeeper or maintenance lead (roles for staff start on Agency)

Who buys Letting for apartment buildings

Owners who self manage a few buildings and have outgrown the spreadsheet, small management companies that run walk-ups and courtyard buildings for several owner groups, and family offices that hold apartments in separate LLCs and want one monthly close. The common thread is that residents already pay by bank transfer and the owner wants clean numbers per building without paying per unit.

Two property managers reviewing owner statements at a shared desk in a bright office

If you run large complexes with on site leasing offices, amenity bookings and resident apps, a full multifamily suite like Yardi Breeze Premier or AppFolio fits better. For managers of larger multifamily portfolios see multifamily property management software.

See a month close on sample buildings

The homepage demo imports a bank export into a sample portfolio, updates the rent roll, ages arrears and produces owner statements in your browser. No account needed.

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Flat pricing for apartment buildings

Landlord $59 per month for up to 25 units, Agency $189 for up to 150, Portfolio $449 for up to 500, Enterprise $798 for up to 1,500. Yearly billing saves 50 percent: $29, $94, $224 and $399 per month. Unlimited buildings on every plan, 2 team members on Landlord, 10 on Agency and unlimited from Portfolio. Owner statements for several LLCs start on Agency. No unit minimum, no onboarding fee and no fee per rent payment. Compare plans on property management software pricing.

See pricing

FAQ

See all questions

Apartment managers mostly use Yardi Breeze or Voyager, AppFolio, Buildium, Rent Manager, Entrata or RealPage for large complexes, and DoorLoop, Letting or spreadsheet plus QuickBooks setups for small buildings. Large complexes need leasing, resident apps and affordable housing compliance. Owners of a few buildings mostly need a rent roll, arrears, repairs and owner statements per building.

For one to six small apartment buildings, apartment management software costs about $30 to $300 a month. Per unit platforms charge $1 to $1.50 per unit with a $100 to $300 monthly minimum, and payment platforms add $0.60 to $2.49 per online rent payment. Letting is $29, $94 or $224 a month billed yearly depending on size.

For large complexes with leasing staff, Yardi or AppFolio. For small apartment buildings whose residents pay by bank transfer, the best fit is the tool that gives you a rent roll and owner statement per building at a flat price, which is what Letting does. If you want rent collected in a portal, look at Buildium or DoorLoop.

Not always. A 6 unit building with one owner can run on a spreadsheet. From about 12 units, or once you have partners who expect a monthly statement, software pays for itself in the hours it saves on rent day and at tax time. Letting's Landlord plan covers up to 25 units for $29 a month billed yearly, and Agency adds statements for several owners at $94.

Yes. Letting has no limit on buildings, only on total units per plan. Each building keeps its own units, leases, repairs and arrears, each LLC gets its own owner statement on the Agency plan and up, and the rent roll can be filtered by building, owner or office.

Yardi Breeze does. It costs $1 per unit per month with a $100 minimum on an annual agreement, so a 40 unit building pays $100 a month. Yardi Voyager is built for large operators and quoted with an implementation project. Our Yardi Breeze alternative page compares Breeze with Letting unit by unit.

Close every building's month from one bank export

Add your buildings, import a bank export and your rent roll, arrears and owner statements are ready today. From $29 a month billed yearly, unlimited buildings.

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