Rent Manager and Propertyware price almost the same way: a per unit rate, a monthly minimum and an implementation fee of about twice the monthly bill. Rent Manager is cheaper on its entry plans under about 250 units, because its reported minimums are $50 lower. From 250 units Basic and Plus cost the same on both, and Propertyware Premium pulls ahead at $2.00 per unit against Rent Manager's reported $2.25.
Rent Manager or Propertyware, the short verdict
- Under 250 units on an entry plan: Rent Manager Basic, about $200 a month against $250 on Propertyware Basic.
- 250 to 1,000 units on Basic or Plus: a tie on subscription, so decide on features and the implementation quote.
- 250 units and up on the top plan: Propertyware Premium, $2.00 per unit against a reported $2.25, about $250 a month less at 1,000 units.
- Commercial, HOA or mixed portfolios: Rent Manager, which handles those in the same ledger.
- Scattered site single family homes with custom workflows: Propertyware, which RealPage builds for exactly that.
Rent Manager vs Propertyware pricing by unit count
Propertyware publishes its rates on propertyware.com/pricing, checked October 2026: Basic $1.00 per unit with a $250 minimum, Plus $1.50 with $350, Premium $2.00 with $450, with billable units adjusted in 50 unit steps. Rent Manager shows Basic, Plus and Premium bundles but quotes every buyer. Its rates below are publicly reported figures: Basic $1.00 with a $200 minimum, Plus $1.50 with $300, Premium $2.25 with $450.
| Units | Rent Manager Basic | Propertyware Basic | Rent Manager Plus | Propertyware Plus | Rent Manager Premium | Propertyware Premium | Letting, yearly / monthly |
|---|---|---|---|---|---|---|---|
| 50 | $200 | $250 | $300 | $350 | $450 | $450 | $94 / $189 |
| 100 | $200 | $250 | $300 | $350 | $450 | $450 | $94 / $189 |
| 200 | $200 | $250 | $300 | $350 | $450 | $450 | $224 / $449 |
| 300 | $300 | $300 | $450 | $450 | $675 | $600 | $224 / $449 |
| 500 | $500 | $500 | $750 | $750 | $1,125 | $1,000 | $224 / $449 |
| 1,000 | $1,000 | $1,000 | $1,500 | $1,500 | $2,250 | $2,000 | $399 / $798 |
Monthly subscription before payment, screening and add on fees. Rent Manager figures are reported, not published, and at least one review site lists a $350 Plus minimum.
Two details move real quotes away from the table. Propertyware bills units in 50 unit steps, so a 260 unit company may be billed as 300, which costs $300 on Basic instead of $260 on Rent Manager. And under 200 units both vendors charge the floor, so a 60 unit manager pays $3.33 to $4.17 per door on the entry plans and $7.50 on Premium.
First year cost with implementation
Both vendors charge to get you started. Propertyware publishes implementation as twice the monthly subscription. Rent Manager's implementation is reported at about the same multiple and set in the quote.
| Units and plan | Rent Manager, year one | Propertyware, year one | Letting, billed yearly |
|---|---|---|---|
| 100 units, Basic | $2,400 plus about $400, about $2,800 | $3,000 plus $500, $3,500 | $1,128 |
| 300 units, Basic | $3,600 plus about $600, about $4,200 | $3,600 plus $600, $4,200 | $2,688 |
| 500 units, Plus | $9,000 plus about $1,500, about $10,500 | $9,000 plus $1,500, $10,500 | $2,688 |
| 1,000 units, Premium | $27,000 plus about $4,500, about $31,500 | $24,000 plus $4,000, $28,000 | $4,788 |
In the second year the implementation drops out and both bills return to the monthly figures above, so a 100 unit Basic customer pays about $2,400 on Rent Manager and $3,000 on Propertyware every year after.
Fees outside the subscription
The subscription is rarely the whole bill. Propertyware lists screening and payment transaction fees as separate and does not publish them on its pricing page, and it offers an Enterprise and API option at an extra $1 per unit per month on any plan. Rent Manager sells payments, screening, websites and many integrations through its own add ons and partner marketplace, each priced in the quote.
- Online rent payments: per transaction on both, set by the payment provider and your plan
- Tenant screening: per report, usually charged to the applicant
- API access: Propertyware adds $1 per unit; Rent Manager prices its API and integrations by quote
- Training and premium support: included on higher plans, extra on lower ones
If your tenants already pay by ACH into your own bank account, most of these fees buy you nothing. That is the gap a flat priced tool covers: Letting reads the bank export instead of processing the payment, so there is no fee per rent payment at any size.
How the two products differ
Rent Manager is built by London Computer Systems in Ohio and sold as one deep system for residential, commercial, association and mixed portfolios. Managers pick it for custom reports, job costing, service manager workflows and the ability to run commercial leases and HOAs in the same ledger. That depth takes time to learn, and the implementation fee pays for it.
Propertyware is owned by RealPage and built for single family and scattered site portfolios. Its strength is customization: custom fields, workflows and owner portals shaped around houses spread across many neighborhoods and many owners. Users often describe the learning curve as steep, and the 50 unit billing steps and $250 floor make it expensive for smaller managers.
For a manager choosing between the two, the honest test is the portfolio. Mostly houses for many owners points to Propertyware. Apartments plus a few commercial units or associations point to Rent Manager.
Small managers under 200 units
Under 200 units neither vendor charges the per unit rate. You pay the minimum, $200 to $450 a month on Rent Manager and $250 to $450 on Propertyware, plus implementation. A 40 home single family manager on Propertyware Basic pays $250 a month, which is $6.25 per house, and about $3,500 in year one. If your tenants pay by bank transfer and your main job is the monthly owner statement, our single family property management software page shows the same portfolio at $94 a month billed yearly.
Large managers at 500 to 1,000 units
At this size the per unit rate takes over and the two converge on Basic and Plus. A 1,000 unit company pays about $1,000 a month on either Basic plan and $1,500 on either Plus plan, plus about two months of subscription in implementation. That is where flat pricing changes the math the most. Our property management software for 1000 units page compares Yardi Breeze, AppFolio, Rent Manager and Propertyware at that size, and Letting Enterprise covers up to 1,500 units for $399 a month billed yearly with SSO, an API and data migration included.
When neither Rent Manager nor Propertyware fits
Both are serious systems with serious onboarding. Skip both if you manage fewer than 50 units, if you do not need commercial or association accounting, or if your tenants already pay into your bank account and you do not want a payment processor in between. In those cases you pay for depth you will not use.
- Want the lowest per unit rate with payments built in: Yardi Breeze at $1 per unit with no published onboarding fees
- Leasing heavy apartment teams: AppFolio, see AppFolio vs Rent Manager and AppFolio vs Propertyware
- Tenants pay by ACH, owner statements every month: Letting, flat from $29 billed yearly
Switching from Rent Manager or Propertyware
Both systems export units, tenants, leases, owners and balances to CSV or Excel. Export the lists, import them into Letting office by office, set opening balances for anyone in arrears, and import one month of bank transactions to check that every payment matches. Before you give notice, keep the signed software agreement and its renewal date where your team can see them, and if you want that tracked for every vendor, contract management software flags the notice window before an annual term rolls over.
FAQ
Is Rent Manager cheaper than Propertyware?
On the entry plans, yes, below about 250 units. Rent Manager Basic is reported at a $200 minimum against Propertyware Basic's $250, and Plus at $300 against $350. From 250 units Basic and Plus cost the same on both. On the top plan Propertyware Premium is cheaper above 200 units at $2.00 per unit against a reported $2.25.
How much does Propertyware cost per month?
Propertyware costs $1.00 per unit per month on Basic with a $250 minimum, $1.50 on Plus with a $350 minimum and $2.00 on Premium with a $450 minimum, billed in 50 unit steps. Implementation is twice the monthly subscription, paid once. Our Propertyware pricing guide has the full cost by unit count.
How much does Rent Manager cost per month?
Rent Manager does not publish prices. Reported rates are $1.00 per unit on Basic with a $200 minimum, $1.50 on Plus with $300 and $2.25 on Premium with $450, plus implementation of about twice the monthly fee. A 100 unit company pays the minimum. See our Rent Manager pricing guide.
Which is better for single family homes, Rent Manager or Propertyware?
Propertyware is usually the better fit for single family homes. RealPage builds it for scattered site portfolios, with custom fields, owner portals and workflows for houses spread over many owners. Rent Manager handles single family homes well too, but its advantage is mixed residential, commercial and association portfolios in one ledger.
Do Rent Manager and Propertyware charge implementation fees?
Yes. Propertyware publishes an implementation fee of twice the monthly subscription on every plan, so a $500 monthly bill means $1,000 once. Rent Manager's implementation is reported at a similar multiple and set in the quote. Letting has no implementation fee, and Enterprise includes data migration.