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Property management software for 1000 units at one flat yearly price

Letting is property management software for companies running 500 to 1,500 units. The Enterprise plan costs $399 per month billed yearly ($4,788 a year), or $798 month to month, and the price is the same at 600 units as at 1,400. It includes unlimited staff with single sign-on, branches, an API, an uptime SLA and a dedicated onboarding manager who migrates your data. No per unit rate, no implementation fee and no fee on your tenants' rent payments.

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Statements, SeptemberSend day: 3rd
Carlton Holdings Ltd
Net payout $2,713
Sent 3 Sep, PDF and CSVSent
E. Adebayo
Net payout $1,742
Sent 3 Sep, PDF and CSVSent
R. Whitfield
Net payout $1,566
Repairs pendingDraft

The short answer

At 1,000 units most US property management software costs $1,000 to $1,500 per month, because almost every vendor bills per unit. Yardi Breeze, Rent Manager Basic and Propertyware Basic land at about $1,000, AppFolio Core is reported near $1,490, and Rent Manager and Propertyware add implementation of about twice the monthly fee on top.

Letting costs $399 per month at 1,000 units billed yearly, about 60 percent less than the cheapest per unit plan. It does not collect rent, screen tenants or list vacancies. Tenants keep paying into your bank account, Letting reads the bank export, and nothing in the bill grows with your door count.

What 1,000 units cost per month on each platform

Yardi Breeze figures are from yardibreeze.com/pricing and Propertyware from propertyware.com/pricing, both checked October 2026. AppFolio and Rent Manager do not publish prices, so their rows use publicly reported rates. Every vendor quotes 1,000 unit portfolios individually, so ask each one for a written quote at your exact unit count.

SoftwareMonthly cost at 1,000 unitsHow it is pricedOne time feesBest for
Letting Enterprise $399 billed yearly, $798 monthly Flat for 501 to 1,500 units None, migration included Multi office companies whose tenants pay by bank transfer
Yardi Breeze $1,000 $1 per unit, annual agreement None published Residential managers who want payments and screening built in
Yardi Breeze Premier $1,000 $1 per unit, $400 minimum, annual agreement None published Managers who need investor portals or deeper accounting
Rent Manager Basic $1,000 $1 per unit, $200 minimum Implementation about 2x monthly, about $2,000 Mixed residential and commercial portfolios
Propertyware Basic $1,000 $1 per unit, $250 minimum, billed in 50 unit steps Implementation 2x monthly, about $2,000 Single family portfolios
AppFolio Core About $1,490, reported About $1.49 per unit Onboarding fee on quote Companies leasing and collecting rent inside one app
Buildium Premium Quote, from $400 plus payment fees Rises with units, plus $0.60 per incoming ACH payment after year one Paid onboarding package Buildium users who want its API and priority support

Where the per unit platforms still make sense

On yearly billing Letting is the lowest subscription in the table anywhere from 501 to 1,500 units: $399 against $500 to $1,500 on the $1 per unit plans. Month to month at $798 the picture changes. Below about 800 units, Yardi Breeze, Rent Manager Basic and Propertyware Basic cost less than $798 a month, although Breeze and Rent Manager still ask for an annual agreement or an implementation fee.

Price is also not the whole decision at this size. If your tenants pay in a portal, a per unit platform with payments built in may save more staff time than the subscription difference. If you manage affordable housing with HUD or tax credit compliance, commercial leases with CAM reconciliations or student housing leased by the bed, you need software built for that, and Letting is not it.

  • 500 to 1,500 units, tenants paying by ACH, Zelle or check, several offices: Letting Enterprise, $399 billed yearly
  • Rent collected in a tenant portal with screening and listings: AppFolio, Yardi Breeze or Buildium
  • Affordable housing compliance or commercial CAM: Yardi Breeze Premier, Rent Manager or Voyager
  • Over 1,500 units or REIT investor reporting: an enterprise suite such as Yardi Voyager, Entrata or RealPage
Portfolio3 properties, 7 units
  • Carlton Holdings LtdOwner
    • 14 Carlton Rd2 units
      • Apt 2 J. MarshLet
      • Apt 5 A. NovakLet
    • 9 Birch Close1 unit
      • House L. FraserNotice given
  • Elm St PartnersOwner
    • 220 Elm St4 units
      • Apt 1A D. KimLet
      • Apt 2A Vacant

What a 1,000 unit company needs from software

At 1,000 doors you have a leasing team, a maintenance coordinator, accountants and often two or three offices. About 1,000 rent payments arrive every month, 80 to 150 units turn over a year and dozens of owners expect a statement on the same day. The software has to let fifteen people work in the same books without anyone seeing what they should not.

  • Single sign-on and custom roles, so access follows your directory
  • Bank payments matched to tenant ledgers in bulk
  • Branches with their own staff, owners and reports
  • An audit log of every ledger change
  • An API and full data export for your BI or accounting stack
  • An uptime SLA, a DPA and answers to a security questionnaire
Row of mid-rise apartment buildings on a US street at golden hour

Rent roll and bank matching for 1,000 tenants

Letting builds the rent roll from your leases every month. Export bank transactions as CSV from any US bank, import the file, and each payment matches to a tenant ledger, including partial payments, one transfer that covers two months and payments from a housing authority or a parent. Anything that does not match waits in a short review list, so the team checks 30 exceptions instead of 1,000 lines.

See rent roll software and rent collection software for the detail.

  • Paid, part paid and unpaid status for every unit, filtered by office, building or owner
  • Arrears aged 1 to 30, 31 to 60 and 60+ days across the whole company
  • Reminder and late fee rules, bulk rent increases and renewal workflows
September rent roll5 units
UnitDueReceivedStatus
Apt 2, 14 Carlton Rd$1,150$1,150Paid
Apt 4, 14 Carlton Rd$1,095$1,095Paid
Apt 5, 14 Carlton Rd$1,050$600Partial
Unit 12, 48 Mill Lane$980$0Late
Unit 15, 48 Mill Lane$990$990Unmatched

Owner statements without a month end crunch

At 1,000 units month end is where the overtime goes. Letting splits income and expenses by owner, deducts your management fee and produces a PDF and CSV statement for each one. Scheduled report packs send every owner the same layout on the same day, and your accountants get files that import into QuickBooks, Xero or the general ledger they already run. With the API, the same figures can feed your own dashboards.

Two property managers reviewing owner statements at a shared desk in a bright office

More on property management accounting software.

Inspections and repairs across many buildings

With 80 to 150 move-outs a year, dated photo evidence is what settles deposit disputes. Letting runs room by room inspections on a phone and puts the move-out set beside the move-in set. Custom inspection templates give a single family house and a studio in a 120 unit building the right checklist. Repair requests record cost against each unit, so you see which buildings eat the margin.

See property inspection software and maintenance requests.

A year at 1,000 units, worked through

Take a company with 1,000 units for 60 owners, three offices, tenants paying by ACH and a finance team on QuickBooks. On Letting Enterprise billed yearly that is $4,788 for the year, with unlimited staff, SSO, branches, statements, inspections and data migration included and nothing charged to tenants. On Yardi Breeze it is $12,000 on an annual agreement. On Rent Manager Basic it is $12,000 plus about $2,000 implementation, and Propertyware Basic is the same. AppFolio Core is reported near $17,880 plus onboarding. The difference against the cheapest per unit plan is about $7,200 a year, roughly the cost of a part time bookkeeper for a quarter.

Who should choose Letting at 1,000 units

Choose Letting if you manage 500 to 1,500 residential units, run more than one office, your tenants already pay by bank transfer, Zelle or check, and you send owners a statement every month. It suits companies that want one fixed line in the budget, an API for their own reporting and no payment processor sitting between tenants and the trust account.

Choose AppFolio, Buildium or Yardi Breeze if you want rent collected inside a tenant portal, screening and syndication in the same login, and you have the leasing volume to justify per unit pricing. Choose Voyager, Entrata or RealPage if you are heading past 1,500 units or report to institutional investors.

Moving 1,000 units into Letting

On Enterprise a dedicated onboarding manager runs the migration. You export units, tenants, leases, owners and open balances from your current system, and the data is imported office by office while you keep working in the old system. Then one month of bank transactions is imported and checked, so the first close in Letting starts from balances you already trust.

The full steps are on how it works.

  • Export units, tenants, leases and owners from your current system
  • Onboarding manager imports each office and sets opening balances
  • SSO, roles and branches set up for your team
  • One month of bank CSV imported and every match reviewed

Close a month before you pay

The homepage demo imports a bank export into a sample portfolio, updates the rent roll, ages arrears and produces owner statements in your browser. No account needed.

Run the demo

$399 from 501 to 1,500 units

Landlord $59 per month for up to 25 units, Agency $189 for up to 150, Portfolio $449 for up to 500, Enterprise $798 for up to 1,500 with SSO, API, SLA and migration. Yearly billing halves every plan, so Enterprise is $4,788 a year. No unit minimum, no onboarding fee, no per payment fee, and you buy Enterprise on the pricing page like any other plan. Compare plans on property management software pricing.

See pricing

FAQ

See all questions

For 1,000 units the best fit depends on how rent is paid and what you manage. If your residential tenants pay by bank transfer and you send owner statements, Letting Enterprise at $399 per month billed yearly is the lowest flat price, with SSO, API and migration included. If you want rent collected in a tenant portal, AppFolio, Yardi Breeze or Buildium fit better.

Most platforms cost $1,000 to $1,500 per month at 1,000 units before one time fees. Yardi Breeze, Rent Manager Basic and Propertyware Basic are about $1,000, and AppFolio Core is reported near $1,490. Rent Manager and Propertyware add implementation of about twice the monthly fee. Letting is $399 billed yearly or $798 monthly.

AppFolio does not publish prices. Publicly reported Core pricing of about $1.49 per unit puts 1,000 units near $1,490 per month, or about $17,880 a year, before the onboarding fee. Plus and Max tiers are reported at higher per unit rates. Our AppFolio pricing guide has the cost by unit count.

Yes. Yardi Breeze charges $1 per unit per month on an annual agreement, so 1,000 residential units cost about $1,000 a month with no published onboarding fees. Breeze Premier has the same $1 rate with a $400 minimum and adds investor and affordable features. Companies that need deeper customization at this size often look at Yardi Voyager.

Usually not. Voyager is built for operators with thousands of units, institutional investors and complex accounting, and it comes with a long implementation. A residential company at 1,000 units whose main work is rent, owner statements and maintenance is normally better served by Yardi Breeze, AppFolio or Letting at a fraction of the cost.

Yes, up to 1,500 units on Enterprise at the same price, $399 per month billed yearly or $798 monthly. Above 1,500 units Letting is not the right fit today, and an enterprise suite will serve you better.

One price for up to 1,500 doors

Import your units, leases and a bank export, and your rent roll, arrears and owner statements are ready with migration help from your onboarding manager. $399 per month billed yearly, or $798 monthly, for up to 1,500 units and unlimited staff with SSO.

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