Property management software for 300 units at one flat price

Letting is property management software for companies running about 200 to 400 units. At 300 units the Portfolio plan costs $224 per month billed yearly ($2,688 a year), or $449 month to month, with unlimited team members, branches, bank CSV matching, inspections and monthly owner statements included. No unit minimum, no onboarding fee and no fee on your tenants' rent payments.

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Bank export, September4 of 5 matched

02 Sep MARSH J RENT FLAT 2

Apt 2, 14 Carlton Rd

$1,150Matched

03 Sep NOVAK A

Apt 5, 14 Carlton Rd

$600Partial

05 Sep STO REF 7731

Suggested match Unit 15, 48 Mill Lane

$990Confirm

06 Sep BYRNE RENT

Apt 4, 14 Carlton Rd

$1,095Matched

08 Sep FRASER L 9 BIRCH

House, 9 Birch Close

$1,400Matched

The short answer

At 300 units most US property management software costs $300 to $600 per month before one time fees. Yardi Breeze, Rent Manager Basic and Propertyware Basic land at about $300, AppFolio Core is reported near $447, DoorLoop Pro lists $394 billed yearly at 299 units and quotes 300 and up, and Buildium's plan floor plus one online rent payment per unit puts it near $580 to $600.

Letting costs $224 per month at 300 units billed yearly, the lowest subscription in that list. Month to month it is $449, which is more than the $1 per unit plans. Letting does not collect rent, screen tenants or list vacancies: tenants keep paying into your bank account and Letting reads the bank export.

What 300 units cost per month on each platform

Figures come from each vendor's public pricing page, checked October 2026, except AppFolio, which publishes no prices and is shown at publicly reported rates. DoorLoop's price comes from the calculator on doorloop.com/pricing, which stops at 299 units. Buildium publishes only starting prices, so it is shown at the plan floor plus one incoming ACH payment per unit per month, the least you would pay.

Prices and fees change, and most vendors quote portfolios of this size individually. Ask each one for a written quote at your exact unit count before you sign.

Software	Monthly cost at 300 units	How it is priced	One time fees	Best for
Letting Portfolio	$224 billed yearly, $449 monthly	Flat for 151 to 500 units	None	Managers whose tenants pay by bank transfer
Yardi Breeze	$300	$1 per unit, $100 minimum, annual agreement	None listed	Residential managers who want a low per unit rate
Rent Manager Basic	$300, reported	$1 per unit, $200 minimum	Implementation about 2x monthly	Mixed and commercial portfolios, deep reporting
Propertyware Basic	$300	$1 per unit, $250 minimum, billed in 50 unit steps	Implementation 2x monthly	Single family portfolios
DoorLoop Pro	$394 billed yearly, $459 monthly (at 299 units)	Price steps every 20 units, 300+ quoted	Onboarding fee by portfolio size	All in one app with tenant payments
AppFolio Core	About $447, reported	About $1.49 per unit, 50 unit minimum	Onboarding fee on quote	Leasing heavy companies using online payments
Buildium Premium	$400 in year one, at least $580 after	From $400, plus $0.60 per incoming ACH payment after 12 months	Paid onboarding package	Managers who want Buildium's API
Buildium Growth	At least $597	From $192, plus $1.35 per incoming ACH payment	Paid onboarding package	Growing companies on Buildium automation

Where a $1 per unit plan still wins

On yearly billing Letting is the cheapest subscription in the table at 300 units, $76 a month under the $1 per unit platforms. On monthly billing it is not: $449 against $300, and Yardi Breeze, Rent Manager Basic and Propertyware Basic stay cheaper than Letting month to month until about 450 units. The $1 per unit plans also beat our yearly price between about 151 and 223 units. Breeze, Rent Manager and Propertyware sign annual agreements anyway, so the fair match is yearly against yearly.

The rest of the gap sits outside the subscription. Rent Manager and Propertyware add implementation at about twice the monthly fee, so about $600 at this size. DoorLoop and AppFolio add onboarding fees, and Buildium adds a fee on every online rent payment. Letting has none of those, and the price stays the same from 151 to 500 units, so the next 200 doors cost nothing extra.

225 to 500 units, tenants paying by ACH, Zelle or check: Letting Portfolio, $224 billed yearly
151 to 223 units and the lowest subscription is the only goal: Yardi Breeze or another $1 per unit plan
Rent collected inside a tenant portal with screening and listings: AppFolio, Buildium or DoorLoop
Commercial leases, CAM and HOA in the same system: Rent Manager

Portfolio3 properties, 7 units

Carlton Holdings LtdOwner
- 14 Carlton Rd2 units
  - Apt 2 J. MarshLet
  - Apt 5 A. NovakLet
- 9 Birch Close1 unit
  - House L. FraserNotice given
Elm St PartnersOwner
- 220 Elm St4 units
  - Apt 1A D. KimLet
  - Apt 2A Vacant

What a 300 unit company needs from software

Three hundred doors is usually two to five people: a principal, one or two property managers, a bookkeeper and maybe a maintenance coordinator. That is about 300 rent payments to reconcile each month, 25 to 45 turnovers a year and a few dozen owners who want a statement on the same day every month. The software has to let that small team share one set of books without anyone overwriting someone else's work.

Letting Portfolio covers all six with unlimited team members, so hiring your next property manager does not change the bill.

Bank payments matched to tenant ledgers in bulk, including partial and split payments
Arrears aged by days late across every property and owner
Role based access, so a leasing assistant does not see owner balances
An audit log that shows who changed a ledger and when
Owner statements produced in one run instead of one at a time
Room by room move-in and move-out inspections with dated photos

Rent roll and bank matching for 300 tenants

Letting builds the rent roll from your leases every month. Export your bank transactions as CSV from any US bank, import the file, and each payment matches to a tenant ledger: one transfer covering two months, a payment split between roommates, a housing authority payment for part of the rent. Anything that does not match waits in a short review list instead of a spreadsheet.

See rent roll software and rent collection software for the detail.

Paid, part paid and unpaid status for every unit, filtered by owner or property
Arrears aged 1 to 30, 31 to 60 and 60+ days
Reminder and late fee rules, bulk rent increases and renewal tracking

September rent roll5 units

Unit	Due	Received	Status
Apt 2, 14 Carlton Rd	$1,150	$1,150	Paid
Apt 4, 14 Carlton Rd	$1,095	$1,095	Paid
Apt 5, 14 Carlton Rd	$1,050	$600	Partial
Unit 12, 48 Mill Lane	$980	$0	Late
Unit 15, 48 Mill Lane	$990	$990	Unmatched

Owner statements for 30 or 40 owners

At 300 units the owner list is where month end time goes. Letting splits income and expenses by owner, deducts your management fee and produces a PDF and CSV statement for each one in a single run. Your bookkeeper gets files that import into QuickBooks or Xero, so the trust account and the general ledger agree without retyping.

More on property management accounting software.

Inspections and repairs across buildings

With 25 to 45 move-outs a year, dated photo evidence is what settles deposit disputes before they reach small claims court. Letting runs room by room inspections on a phone and puts the move-out set beside the move-in set. Repair requests record cost against each unit, so you can show an owner exactly what a building cost to run this year. Both come with the plan, not as an add on.

See property inspection software and maintenance requests.

A year at 300 units, worked through

Take a company with 300 units for 32 owners, one office, tenants paying by ACH and a bookkeeper on QuickBooks. On Letting Portfolio billed yearly that is $2,688 for the year, with staff, statements and inspections included and nothing charged to tenants. On Yardi Breeze it is $3,600 on an annual agreement. On Rent Manager Basic or Propertyware Basic it is $3,600 plus about $600 implementation, so about $4,200. DoorLoop Pro is about $4,728 at its 299 unit rate plus onboarding, and tenants pay $0.99 on each ACH payment. AppFolio Core is reported near $5,364 plus onboarding. Buildium Premium is $4,800 in the first year and about $6,960 a year after its ACH fees start.

Who should choose Letting at 300 units

Choose Letting if you manage 225 to 500 units, your tenants already pay by bank transfer, Zelle or check, and you send owners a statement every month. It suits property management companies that want one predictable line in the budget, room to grow without a new quote, and no payment processor between tenants and the trust account.

Choose AppFolio, Buildium or DoorLoop if you want rent collected inside a tenant portal, screening and vacancy syndication in the same login, and you have the leasing volume to justify per unit or per payment pricing.

Moving 300 units into Letting

Export units, tenants, leases and owners as CSV from your current system, import them, and set opening balances for anyone behind. Then import last month's bank transactions and check that every payment matched. A 300 unit company usually moves in two or three days, owner group by owner group, without a paid implementation project.

The full steps are on how it works.

Import units, tenants, leases and owners from CSV
Invite staff and set their roles
Set opening balances per tenant
Import one month of bank CSV and review the matches

Close a month before you pay

The homepage demo imports a bank export into a sample portfolio, updates the rent roll, ages arrears and produces owner statements in your browser. No account needed.

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$224 a month from 151 to 500 units

Landlord $59 per month for up to 25 units, Agency $189 for up to 150, Portfolio $449 for up to 500, Enterprise on request above 500 with SSO, API and migration help. Yearly billing saves 50 percent, so Portfolio is $224 per month. No unit minimum, no onboarding fee, no per payment fee. Compare plans on property management software pricing.

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FAQ

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For 300 units the best fit depends on how your tenants pay. If they pay by bank transfer and you send owner statements, Letting Portfolio at $224 per month billed yearly is the lowest flat price with unlimited staff. If you want rent collected in a tenant portal with screening and listings, AppFolio, Buildium or DoorLoop fit better.

Most platforms cost $300 to $600 per month at 300 units. Yardi Breeze, Rent Manager Basic and Propertyware Basic are about $300, DoorLoop Pro lists $394 billed yearly at 299 units, AppFolio Core is reported near $447, and Buildium lands near $580 to $600 once tenants pay online. Letting is $224 billed yearly or $449 monthly.

AppFolio does not publish prices. Publicly reported Core pricing of about $1.49 per unit puts 300 units near $447 per month, or about $5,364 a year, before the onboarding fee. Plus and Max are reported at higher per unit rates. Our AppFolio pricing guide has the cost by unit count.

DoorLoop's pricing calculator stops at 299 units, where Pro lists $394 per month billed yearly or $459 monthly and Premium $759 or $929. From 300 units DoorLoop quotes through a demo. An onboarding fee based on portfolio size applies, and on Pro tenants pay $0.99 per ACH rent payment.

Yes. Yardi Breeze charges $1 per unit per month on an annual agreement, so 300 units cost about $300 a month, and its pricing page lists no onboarding, training or support fees. It is the cheapest option on monthly terms at this size. Our Yardi Breeze alternative page compares it with Letting unit by unit.

One price for your next 200 doors

Import your units, leases and a bank export, and your rent roll, arrears and owner statements are ready today. $224 per month billed yearly, or $449 monthly, for up to 500 units and unlimited staff.